Should I Write a Follow Up Email After Interview?

It’s an all-too-common situation: you have a great interview, the hiring manager says they’ll follow up with you, and then you wait. After a few days, you might wonder whether you should send a follow up email after interview conversations.

But knowing whether you should follow up can get complicated. If you follow up too soon or do it improperly, it may damage your ability to get the job. On the other hand, some employers like to see workers taking the initiative and pursuing the role. So, when should you send a follow up email?

Below, we’ll answer this question and tell you what to say. Keep reading so you can impress your potential employer and secure that job offer!

When Should You Send a Follow Up Email After Interview Sessions?

follow up email after interview

As the #1 job site in the United States, ZipRecruiter is your best bet for scoring an interview. When you create a profile, the site will send your information to employers looking to hire someone like you. Then, they can invite you to apply for their positions. Those who receive an invitation are three times more likely to get a job!

But first, you’ll have to go through the interview process. In most cases, you should send a follow up email after interview conversations. The only exception would be if an employer explicitly asks for no follow up messages.

In many instances, though, you should plan on sending follow up emails if you don’t hear back from the employer within a specific amount of time. Most employers will tell you when they will touch base with you again.

You should avoid reaching out to the employer before this date. If you do, you might give off the impression that you’re desperate. However, if the date has passed and you still haven’t heard from the hiring manager, you should reach out.

If the employer doesn’t tell you when they’ll be back in touch, wait 5 business days to send a follow up email.

In addition, it’s almost always a good idea to send a thank you email to the hiring manager after the interview. Doing so shows appreciation for the other person’s time and might even increase their positive regard for you.

What to Say in Your Follow Up Email

follow up email after interview

So, once it comes time to write the follow up email after interview, you’ll need to think carefully about what you want to say. Remember that every interaction you have with an employer is a reflection of you and can work either for or against you.

That said, you don’t need to worry too much. Instead, focus on keeping your tone positive and professional. Thank the interviewer for their time and reiterate your interest in the position. You should be as specific as you can when you mention the job. Write out the correct job title and the date you and the interviewer spoke (if you haven’t spoken yet, look at these interview questions).

Ask for a status update, then ask them to share the next steps in the process. Emphasize how helpful this information would be. Your follow up email after interview should stay as short as possible. Hiring managers have a lot of other responsibilities to which they need to attend. As such, they might grow frustrated if they have to respond to long emails. Eliminate any unnecessary content.

Save any questions about the position for a later date. What if they don’t respond? Wait about 5 business days. Then, send another follow up email.

What to Say in Your Thank You Email

follow up email after interview

You’ll want to send a thank you email sooner than you send a follow up email. In fact, the best rule of thumb is to thank the interviewer the next day.

When writing your thank you email, highlight how much you enjoyed the conversation you had. Mention a particular topic you liked discussing. Doing so helps you establish a positive rapport.

Then, emphasize that you think the open position is the perfect opportunity for you at this point. Tell them you look forward to hearing from them and offer to answer any questions they may have.

Ready to Land a Job After Your Interview?

Now that you know how to send a follow up email after interview, you’re ready to start getting interview invitations.

If you’re hoping to prepare for some job interviews soon, ZipRecruiter can help you. When you build a free profile on ZipRecruiter, you’ll get to browse thousands of jobs. The platform will tell you how closely you meet each position’s requirements. That way, you’ll know which jobs you should prioritize applying to. So, if you want to land more interviews and get your dream job, start making your profile today and search available job postings!

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