An employment verification letter is an important document. It provides validation about an employee’s former job status. It’s also known as an “experience letter”, “verification of employment (VOE)”, or “proof of employment letter.” It is often required to confirm your past or current employment status.
In this guide, we’ll discuss all you need to know about an employment verification letter, what it should contain, as well as its various uses. But before we dive in, make sure you increase your chances of being hired by applying to the right job positions. A trustworthy online marketplace like ZipRecruiter has more than 1 million job opportunities. So, it’s no wonder that employees claim to secure interviews three times faster than most platforms.
Employment Verification Letter: A Definition
An employment verification letter works as income verification. It confirms how long you worked for a company, your salary, as well as other details depending on the request. Banks, government offices, or other employers might request an employment verification letter. Here are the most frequent reasons:
When you apply for a loan, banks or lending institutions will most likely request an income verification letter.
When pursuing a new job position, employers might request one to confirm your experience, job title, salary growth, as well as performance.
Applying to rent a home means your landlord may request a verification letter to confirm that you have a steady job.
When you apply for a green card or a visa, the immigration office will need an employment verification letter as supporting evidence.
What Does an Employment Verification Letter Include?
Depending on the reason for the request, an employment verification letter usually includes:
- The employer’s address & name
- The name of the organization requesting the letter
- Your name, employment dates, job title, salary, date of birth, and social security number.
Every employer needs to have an employment verification policy established to ensure no data leakage. Of course, the information employers are permitted to disclose to third parties varies from state to state. So, in some cases, you might need to sign a release form before your data is shared with another organization.
They can also be beneficial when searching for jobs with ZipRecruiter. Some potential employers may want to see some verification that you’re telling the truth about your past experience!
How to Ask for an Employment Verification Letter
When requesting an employment verification letter from your current or past employer, leave room for delays.
As a general rule of thumb, be respectful of the company’s data policies. Also, keep in mind that you don’t need to disclose why you’re requesting an employment verification letter. You will only need to let your employer know which pieces of information they should include. Here are different ways to request an employment verification letter from your employer:
Contact Human Resources – If your company has a dedicated HR department, you’ll need to contact and follow their formal processes. They’ll most likely have a form or template in place for such occasions.
- Ask your supervisor or manager – If there’s no HR department, this is your next best option. Just make sure you disclose all the information they’ll need to include in the letter.
Get the requesting template – In some cases, the organization requesting the letter will also provide a template.
Use a verification service – If the process of getting a letter from your employer is too hard, you may use an employment verification service. Or, your company might already use such a service to speed up these processes.
After the letter is complete, make sure that whoever composed it also prints it and signs it before submitting it. If they’re mailing or faxing it for you, be sure to provide the address, number, and contact name.
Find More Employment Resources
Submitting an employment verification letter is usually a simple process. Most companies already have a system in place to simplify the procedure and fulfill similar requests. Just make sure to inform your employers beforehand about your request to avoid delays and missed deadlines.
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