What is a Letter of Employment Verification?

There are many situations that may require a letter of employment from your current employer. For example, you may need it to obtain a mortgage or rent an apartment. You may also be asked to provide one if you’re applying for a new job with ZipRecruiter.

Although it may sound complicated, a verification letter is actually very brief and straightforward. And it’s easy to get directly from your employer. In this article, we’ll explain everything about the verification of an employment letter and how you can easily request one.

What is a Letter of Employment?

letter of employment

A verification of employment letter comes from your current or past employer. It’s mainly used to confirm that you were hired or worked at an organization. However, it may also include information such as employment date, salary, hours worked, or eligibility to be rehired.

If you were terminated from your past job, then your employer will likely include this in the letter. But generally speaking, they will usually not include information that wasn’t requested by the organization. These letters should be typed, although handwritten and signed letters can also be used.

When you use ZipRecruiter to find jobs, your chances of being hired (with or without a letter of employment) increase exponentially. In fact, most people claim to receive an interview three times quicker than most job platforms!

How to Obtain a Letter of Employment

letter of employment

Requesting a letter of employment is relatively easy. But first, you need to figure out who to ask. Some companies just need your most recent employer, while others will want your past few employers.

You’ll need to contact your employer’s HR department to get the letter. But in some situations, you may be able to ask your current supervisor.

It’s important to let your employer know what type of information needs to be included in the letter. You may also need to provide the requesting organization’s details or contact information.

Finally, you’ll need to tell your employer how to submit the letter. Some organizations need a physical copy. Therefore, your employer will need to mail the letter through the post. Other organizations are okay with receiving a digital version. To make the process as seamless as possible, confirm with the organization before asking your employer for the letter. 

Why is a Verification of Employment Letter Important?

letter of employment

As we mentioned, there are several situations that may require a letter of employment. Mortgage lenders, educational institutions, or even landlords may request this as proof of income or history.

You may also be asked to provide a letter if you are looking for a new job. After applying through ZipRecruiter, the hiring manager may ask for this information before the interview.

Confirming your employment and/or salary is important to proceed with certain scenarios. It can help you buy a house or car, take out a loan, or even land a new job. Therefore, it’s important to follow the organization’s orders to make sure that you include everything requested.

Don’t stress if you’ve been asked to provide a verification letter. It’s common practice, especially if you’re making a big purchase or significant change in your life!

Letter of Employment Example

Most employment verification letters will follow a similar format. However, this will likely depend on your employer and what information needs to be included.


Company Name

Address

Date 

To Whom It May Concern (or specific salutation),

Please accept this letter as verification of John’s employment at Google. He worked full-time as a Senior Project Manager from January 2nd, 2019, to May 5th, 2021.

If you require more information, please don’t hesitate to contact me by phone or email. 

Sincerely,

Michael Scott

HR Director


More Employment Resources

Although a letter of employment can be a big deal, it’s relatively easy to obtain. And before you know it, you’ll have what you need to buy a house, rent an apartment, or even start a new job.

Speaking of new jobs, ZipRecruiter can help you find your new career. They have millions of listings, from sales and marketing to finance and law. That makes them one of the most popular sites where employers post jobs. Check them out and apply for your dream job today!

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