How to Write a “To Whom It May Concern” Letter

The right professional letter showcases your technical skills and business acumen. However, in some cases, you won’t know the name of the person to whom you’re writing. In these instances, you need to write a “To Whom It May Concern” letter.

These letters are especially important in the realm of job hunting. After finding your dream job through searching thousands of job postings at ZipRecruiter, you’ll need to know how to write a cover letter that contains this particular greeting!

Below, we’ll get into everything you need to know about writing this type of correspondence. We’ll also show you how to highlight technical skills examples when necessary.

When Do You Need a To Whom It May Concern Letter?

To Whom It May Concern

When you create a free profile with ZipRecruiter, the site will automatically match you with the types of jobs that match your technical skills. You can look at each of the job descriptions, and use other insights (like salary estimates) provided by ZipRecruiter to see which ones are the best matches. Then, you can apply with just one click, saving you lots of time.

When you start the job hunt, you should always see if the hiring manager’s name is listed somewhere on the job post. If it is, you should address your correspondence to this person. But often, you may not know the name of the hiring manager. In this case, you should begin the letter with “To Whom It May Concern.”

If you’re not applying for a job, you may also encounter a few instances in which you may need to write this type of letter. For example, you will need to write a “To Whom It May Concern” letter if you’re writing to an unknown person at a business. You should also address a letter this way if you’re writing to an association and don’t know the individual names of the recipients. However, it’s best to avoid using this phrase if you’ve already met or corresponded with the recipient.

How to Write Your Letter

To Whom It May Concern

What you include in your letter will depend on your purpose for writing it.

Below, we’ll divide our advice according to the two most common types of “To Whom It May Concern” letters.

1. Cover Letters

To Whom It May Concern

If you’re writing to apply for a job, you might want to approach your letter as if it’s a cover letter. Cover letters introduce you to potential employers. They also highlight your technical skills and soft skills.

You should begin your cover letter in an engaging manner. Too many people write, “My name is *insert your name*, and I’m applying to your *insert name of position*.” The problem with this lies in the fact that the hiring manager has a limited amount of time. They need to get through hundreds of letters like yours, and they might just skim them. You need to give them a reason to want to keep reading.

Next, talk about your skills in a new paragraph. You should focus on your personal value. This is a unique blend of soft and technical capabilities you bring to the table. You should concentrate on telling how you contributed to other companies in the past. Some technical skills include knowing how to operate certain technologies and software. It can also include knowledge sets, such as math or medical knowledge. Whenever possible, use concrete data and measurements.

The text of your letter should remain enthusiastic and professional. You want to convince the hiring manager you’re passionate about this role. If you do this, you’re more likely to score an interview.

Finally, conclude your cover letter with a professional closing salutation and your full name.

2. Business Letters

To Whom It May Concern

When you write a business letter to someone you don’t know, you’ll want to start out by introducing yourself. State your full name, your job title, and the company you work for. Then, let the recipient know why you’re writing to them.

In the following paragraphs, include more information.  Before you conclude, include contact information for yourself or one of your colleagues in case the recipient has questions. Then, use a professional closing salutation and sign your full name. You may also need to use “To Whom It May Concern” in a recommendation letter. Learn how to write one!

When you write your professional letter, you should focus on keeping your tone professional and easy to read. Most people don’t have time to read lengthy letters, so make yours short and to the point. Have someone check your text for spelling errors before you send it.

Use This Letter to Get Your Dream Job

On ZipRecruiter, you can use a “To Whom It May Concern” letter to land your dream job. As soon as you make your profile, ZipRecruiter will start showing it to prospective employers who need your technical skills. Then, they’ll have the opportunity to invite you to apply to their jobs. If you get these invites, your chances of getting hired triples!

In the meantime, you can look at the employers’ profiles and see if they’ve posted positions. As the #1 job site in the United States, ZipRecruiter also lets employees leave reviews of their workplaces. So, you’ll have a better idea of the company culture.

If the employer asks for a cover letter but doesn’t name the recipient, send them a “To Whom It May Concern” letter.

Ready to get hired? Create your free profile and start looking for your new job today!


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