Recommendation Letter Sample and Tips

Recommendation Letter Sample

If you’re looking for a recommendation letter sample, then you’ve come to the right place. A formal letter of recommendation is usually required when applying for a job. It shares information about the applicant, including their strengths, behaviors, and how they function in the workplace.

The reason you want to write the best letter you can is that when it comes your turn to need one, you’ll want someone who knows how well you did on theirs. Before you ask for a letter, check out ZipRecruiter’s job database. They’re rated the number one job site in the U.S., and 71 percent of users saw a pay increase when using ZipRecruiter’s site to apply to jobs. That’s about the best outcome anyone can ask for in the current job market!

Who Should Write a Recommendation Letter?

Recommendation Letter Sample

Most companies want the letter of recommendation to be written by former employers, although academic references or mentors may also be accepted. Being asked to write a recommendation letter is a big deal. A letter of recommendation will help influence hiring managers to give more attention to your contact as a potential hire. With a strong letter of recommendation alongside using a strong job hiring platform such as ZipRecruiter, a candidate can have a huge advantage over others in their field.

Therefore, it’s important to follow a certain format if you want the applicant to stand out.

Format for the Letter of Recommendation

Recommendation Letter Sample

Before you read a recommendation letter sample, it’s important to understand how to format your letter. While there is no formal template to use, your letter should follow this structure:

  • Address the employer – if you have the name of the hiring manager, make sure to address them in the intro. Otherwise, you can write a general introduction like, “To Whom It May Concern”.
  • Intro – specifically state that you are recommending the applicant for the job. Also, describe your relationship with the applicant and where and how you worked together.
  • Overview – list the applicant’s positive qualities and skills. Back up your statement using real-life examples. Make sure to keep them relevant to the role they are applying for.
  • Personal story – add another example or personal story showcasing their qualities.
  • Closing statement – end with a summary of why the applicant should be hired. Talk about potential and growth.
  • Contact information – provide your contact information in case the employer needs more information.
  • Signature – write your name and write your current role. If you are mailing the letter, make sure to sign your name with a pen.

Recommendation Letter Sample

Your letter of recommendation should be personalized to the applicant and the job at hand. However, this recommendation letter sample can be used as a rough template for you to follow:

To {name of hiring manager} or Whom it May Concern,

It is my pleasure to recommend {applicant} for the role of {role} at {company name}. I’ve worked with {applicant} for many years at {previous company}, and I can say with certainty that they have made positive contributions to the workplace.

{applicant} displays many outstanding qualities, including {ex: positive energy, attentiveness, and attention to detail}. During her time at the company, they {detail of the project that showcases applicant’s traits}.

In addition, they also displayed great strength when they {add another example or personal story elaborating on the applicant’s skills}.

I am positive that {applicant} will be a valuable addition to your team. They are a talented {applicant’s role} and an overall dedicated employee. I have no doubt that they will succeed in any future role they take on.

Please do not hesitate to contact me with any questions you may have. {provide a phone number or email address}. I would be happy to discuss {applicant} in further detail.



Tips for Writing a Recommendation Letter

Recommendation Letter Sample

1. Write with the job listing in mind

It’s best if your recommendation letter includes skills outlined in the job position. Employers want to know that the applicant isn’t just a good employee but also a good fit for the role. Make sure you write about the skills or qualifications that are relevant to the position at hand.

2. Keep things positive

Recommendation letters should focus on the applicant’s strengths. Avoid talking about weaknesses or past mistakes that could negatively impact their chance of getting hired. If you cannot speak to the applicant’s positive qualities, you should decline to take on the task of writing a recommendation letter.

3. Be professional

You should write the recommendation letter as if you were applying for the role yourself. Be polite and formal, even when addressing the employer. It’s also important to make sure there are no spelling or grammatical errors.

4. Follow the submission guidelines

There are different ways to submit your recommendation letter. Ask the applicant how they want the letter submitted to the employer. It could be through mail, email, or even through an online application form. Make sure to follow the guidelines to make sure the employer receives the letter on time.

More Job Advice

A good recommendation letter could make or break someone’s chances of getting hired. You may not be the one interviewing, but your job writing a letter is equally as important. That’s why it’s important to follow this recommendation letter sample and to follow the tips for guidance.

If you’re looking for a new job as well, take advantage of ZipRecruiter’s database and tools to find the right one. Then check out how to dress for a job interview and how to negotiate a salary for when you inevitably get invited to talk with an employer!

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